Bids & Request for proposal

July 6, 2020

To Whom It May Concern:

Mexico School District #59 is accepting fuel bids (fuel must meet FHA Regulations) for the 2020-2021
school year.  The price quoted should be effective from September 1, 2020 through August 31, 2021.

Supplier shall furnish a minimum:
1. Diesel  - 750 gallon capacity self-contained tank with electric meter pump;
2. Gasoline (87%) - 500 gallon capacity self-contained tank with electric meter pump;

Supplier shall make delivery twice per week or within one day after request is made.  Mexico School District #59 is exempt from State Sales and Federal Excise Taxes.  The district requires copies of Material Safety Data Sheets that comply with OSHA’s standards for all products.

Please quote two separate ways:
1) Fixed One Year Contract.
2) Daily Market

Sealed bids must be received on or before 1:00 P.M., July 15, 2020, addressed to:

Mexico School District #59
 FUEL BID DUE 7/15/2020, 1:00 P.M.
Attn:  Bethany Collins
2101 Lakeview Road
Mexico, MO  65265

The Board reserves the right to reject any or all bids and accept that bid which appears to be in the best interest of the school district.  The Board reserves the right to waive any informality in any bid, or to reject any or all bids, or any part of any bid.  Any bid may be withdrawn prior to the scheduled time for the opening of bids.  Any bid received after the time and date specified shall not be considered.

The Board of Education approves payment of bills at its regularly scheduled meeting held on the third Tuesday of each month.  Penalties imposed by successful bidders for payments required before such time will not be paid.

All proposals received become part of the District’s file.

It is the policy of the Mexico School District in making purchases to give preference to and encourage the purchase of all commodities manufactured, mined, produced or grown with the municipality, county, and state, and to all firms, corporations or individuals doing business at Missouri firms, corporations, or individuals, when quality and price are approximately the same.  It is further the policy of the school district to encourage the purchase of products manufactured, assembled or produced in the United States.

The District shall have the right to enter into negotiations in an effort to reduce the amount of the bid with the lowest responsible bidder should the lowest responsible bidder’s bid exceed the funds available.

Should you have any questions, please call 573-581-3773, ext. 2405.


Curt Jackson
Director of Operations