Bids & Request for proposal

REQUEST FOR BIDS

REQUEST FOR INSURANCE PROPOSAL PROPERTY AND CASUALTY COVERAGES GENERAL PURPOSE AND PROCEDURES
The Board of Education of Mexico School District is seeking insurance proposals for their Property/Casualty Insurance Coverages. Interested insurance brokerage-agency firms must submit their proposals by completing the attached Request for Proposal (bid specifications) and Broker-Agent Qualification forms, and must meet the requirements contained in the specifications herein.
The fully completed forms, signed by the authorized official of the insurance firm, must be received in the office of Michelle Karhoff, Mexico Public School District, 2101 Lakeview Road Mexico, MO 65265.
The completed forms should be placed in a proposal envelope and marked on the outside of the envelope "Insurance Proposal - Sealed Bid". Proposals must be received by 1:00 PM on Wednesday, December 8, 2021. No proposals will be accepted after this time and date. Bids will be good for 30 days and will be opened and read on December 8, 2021 at 1:15 PM. Coverage will be effective January 1, 2022 at 12:01 AM.
Deviation from the suggested format may be deemed sufficient cause for disqualification from the selection process. The Board of Education of Mexico School District, from its duly authorized representative(s) reserves the right to accept or reject any or all proposals, to waive informalities in the bidding, and to make all decisions for the benefit of the Mexico School District. The Board of Education of Mexico School District is seeking to award the Property-Casualty Insurance Coverages to one brokerage/agency firm with the experience, professionalism, business integrity, and financial stability to act in the capacity of insurance broker-agent representing the Mexico School District's best interest in consultation, design, procurement, placement, and servicing of the Property-Casualty insurance program. The Board of Education of Mexico School District will select the insurance firm most qualified based upon the completion of the Request for Proposal and Broker-Agent Qualification forms provided.
Please direct any questions to Michelle Karhoff, Director of Business Operations, at Central Office at 573-581-3773, ext 2410.


Mexico School District No. 59

2021-2022 Technology Bid Specs

November 22, 2021

NOTE:  We are looking for the specific make, model, & specs listed.

 

1.  Terms and Conditions:

  • The Mexico Public School District reserves the right to accept any offer in part or in whole, to request a new RFP, or to award any of the items specified herein as it deems to be in the best interest of the school district. By quoting, the vendor specifically agrees that the decision of the Mexico Public School District is final and binding. The Mexico Public School District reserves the right to be the sole determining party as to which vendor is awarded this project. The Mexico Public School District will select the lowest and best proposal that will fulfill the requirements set forth by this RFP.
  • Should the vendor take exception to any terms, conditions, or specifications stated herein, such exception must be so stated in writing on company letterhead and submitted prior to the RFP opening to Dana Hunt.
  • Written exceptions may or may not be honored by the Mexico Public School District. By quoting on this proposal, the vendor agrees to all the contents of this RFP.
  • It is the intention of the Mexico Public School District, to provide an equal opportunity to all vendors that comply with the requirements set forth by the Mexico Public School District.
  • All factors will be considered in evaluating each RFP including, but not limited to; price, equipment, references in the school industry, past performances, prior experience or any history with the Mexico Public School District, and the degree in which all specifications will meet or exceed the requirements and other reasonable criteria.

2.  RFP Requirements:

RFP Due Date:                
December 9, 2021, by 1:00 pm CST
Attn: Bethany Collins
Re: Summer 2022 Chromebooks
2101 Lakeview Road 
Mexico, MO 65265

  • Sealed proposals are due on December 9, 2021, at 1:00 pm CST by mail or delivered in person. Late proposals will remain unopened and mailed back.
  • The RFP should be marked with “Summer 2022 Chromebooks”.
  • All opened RFP’s will remain open and valid and subject to acceptance for ninety to one hundred and twenty (90-120) days after the opening date. The Mexico Public School District reserves the right to require all companies to extend a valid date in writing.
  • If using a subcontractor please provide a scope of work for them.
  • All subcontracted work is to be guaranteed by the responder.
  • Bid information will go to the Mexico Public School Board of Education for approval at the December 21st board meeting.  Vendors may inquire via email after December 21st as to the awarding of the bid.
  • This RFP will incorporate a bid assessment for the bid proposals submitted.
  • Bid #1

    • Chromebooks (Minimum Quantity: 772)
    • HP 11 G8 EE (P/N:)
    •  11.6" HD Display
    • Intel Celeron N4000 Dual-Core
    • 4 GB LPDDR 4 Ram
    • 32 GB eMMC SSD
    • Intel UHD Graphics 600
    • Chrome OS
    • WiFi + BT
    • Chrome Management (Minimum Quantity: 772)

 If you have any questions please email me, Dana Hunt, at dhunt@mexico.k12.mo.us before Friday, December 3rd, 2021.


Mexico School District No. 59

2021-2022 Technology Bid Specs

November 22, 2021

NOTE:  We are looking for the specific make, model, & specs listed.

1.  Terms and Conditions:

  • The Mexico Public School District reserves the right to accept any offer in part or in whole, to request a new RFP, or to award any of the items specified herein as it deems to be in the best interest of the school district. By quoting, the vendor specifically agrees that the decision of the Mexico Public School District is final and binding. The Mexico Public School District reserves the right to be the sole determining party as to which vendor is awarded this project. The Mexico Public School District will select the lowest and best proposal that will fulfill the requirements set forth by this RFP.
  • Should the vendor take exception to any terms, conditions, or specifications stated herein, such exception must be so stated in writing on company letterhead and submitted prior to the RFP opening to Dana Hunt.
  • Written exceptions may or may not be honored by the Mexico Public School District. By quoting on this proposal, the vendor agrees to all the contents of this RFP.
  • It is the intention of the Mexico Public School District, to provide an equal opportunity to all vendors that comply with the requirements set forth by the Mexico Public School District.
  • All factors will be considered in evaluating each RFP including, but not limited to; price, equipment, references in the school industry, past performances, prior experience or any history with the Mexico Public School District, and the degree in which all specifications will meet or exceed the requirements and other reasonable criteria.

2.  RFP Requirements:

RFP Due Date:                
December 9, 2021, by 1:00 pm CST
Attn: Bethany Collins
Re: Summer 2022 Desktops
2101 Lakeview Road 
Mexico, MO 65265

  • Sealed proposals are due on December 9, 2021, at 1:00 pm CST by mail or delivered in person. Late proposals will remain unopened and mailed back.
  • The RFP should be marked with “Summer 2022 Desktops”.
  • All opened RFP’s will remain open and valid and subject to acceptance for ninety to one hundred and twenty (90-120) days after the opening date. The Mexico Public School District reserves the right to require all companies to extend a valid date in writing.
  • If using a subcontractor please provide a scope of work for them.
  • All subcontracted work is to be guaranteed by the responder.
  • Bid information will go to the Mexico Public School Board of Education for approval at the December 21st board meeting.  Vendors may inquire via email after December 21st as to the awarding of the bid.
  • This RFP will incorporate a bid assessment for the bid proposals submitted.


  • Bid #1

    • Desktop Computers (Minimum Quantity: 92)
    • HP EliteDesk 800 G6 Mini (P/N: 20H61UT#ABA)
    •  Win 10 Pro 64-Bit
    • Intel Core i5 10500T / 2.3 GHz
    • Intel UHD Graphics 630
    • 8 GB Memory
    • SSD 256 GB
    • USB Keyboard
    • USB, Optical Mouse
    • 3 Year Warranty

If you have any questions please email me, Dana Hunt, at dhunt@mexico.k12.mo.us before Friday, December 3rd, 2021.


Mexico School District No. 59

2021-2022 Technology Bid Specs

November 22, 2021

NOTE:  We are looking for the specific make, model, & specs listed.

1.  Terms and Conditions:

  • The Mexico Public School District reserves the right to accept any offer in part or in whole, to request a new RFP, or to award any of the items specified herein as it deems to be in the best interest of the school district. By quoting, the vendor specifically agrees that the decision of the Mexico Public School District is final and binding. The Mexico Public School District reserves the right to be the sole determining party as to which vendor is awarded this project. The Mexico Public School District will select the lowest and best proposal that will fulfill the requirements set forth by this RFP.
  • Should the vendor take exception to any terms, conditions, or specifications stated herein, such exception must be so stated in writing on company letterhead and submitted prior to the RFP opening to Dana Hunt.
  • Written exceptions may or may not be honored by the Mexico Public School District. By quoting on this proposal, the vendor agrees to all the contents of this RFP.
  • It is the intention of the Mexico Public School District, to provide an equal opportunity to all vendors that comply with the requirements set forth by the Mexico Public School District.
  • All factors will be considered in evaluating each RFP including, but not limited to; price, equipment, references in the school industry, past performances, prior experience or any history with the Mexico Public School District, and the degree in which all specifications will meet or exceed the requirements and other reasonable criteria.

2.  RFP Requirements:

RFP Due Date:                
December 9, 2021, by 1:00 pm CST
Attn: Bethany Collins
Re: Summer 2022 Interactive Panels
2101 Lakeview Road 
Mexico, MO 65265

  • Sealed proposals are due on December 9, 2021, at 1:00 pm CST by mail or delivered in person. Late proposals will remain unopened and mailed back.
  • The RFP should be marked with “Summer 2022 Interactive Panels”.
  • All opened RFP’s will remain open and valid and subject to acceptance for ninety to one hundred and twenty (90-120) days after the opening date. The Mexico Public School District reserves the right to require all companies to extend a valid date in writing.
  • If using a subcontractor please provide a scope of work for them.
  • All subcontracted work is to be guaranteed by the responder.
  • Bid information will go to the Mexico Public School Board of Education for approval at the December 21st board meeting.  Vendors may inquire via email after December 21st as to the awarding of the bid.
  • This RFP will incorporate a bid assessment for the bid proposals submitted.




  • Bid #1

    • Interactive Panels (Minimum Quantity: 200)
    •  Promethean ActivPanel Titanium with USB-C 75"
    •  75" Diagonal Screen
    • 4 GB of RAM
    • 64 GB of storage
    • Gigabit LAN
    • Remote Management must be included for the panels
    • Each flat panel will include curricular software and tools for students and teachers to interact during lessons in real-time.
    • Each panel will allow students to utilize educational games, timers, and spinners.
    • The flat panels shall have TFT LCD (direct LED backlight) screen type with 4K UHD (2480X2160 @ 609Hz) resolution.
    • Panels must include an onscreen menu and an onboard operating system.
    • Each system will have twenty simultaneous touch points, teaching untethered and dual proximity sensors.
    • 5 Year Warranty
    • Wall Adjustable Mount (Minimum Quantity: 200)
    • Balance Box 400
    •  Wall Mounting hardware must be included
    • Installation of the Interactive Panels and Wall Mounts (Minimum Quantity: 200)
    • Interactive Panels will replace Smartboard
    •  Will be in charge of removing the smartboard and mounts and replacing them with Balance Box 400 and Promethean ActivPanel Titanium 75"

If you have any questions please email me, Dana Hunt, at dhunt@mexico.k12.mo.us before Friday, December 3rd, 2021.


Mexico School District No. 59

2021-2022 Technology Bid Specs

November 22, 2021

NOTE:  We are looking for the specific make, model, & specs listed.

1.  Terms and Conditions:

  • The Mexico Public School District reserves the right to accept any offer in part or in whole, to request a new RFP, or to award any of the items specified herein as it deems to be in the best interest of the school district. By quoting, the vendor specifically agrees that the decision of the Mexico Public School District is final and binding. The Mexico Public School District reserves the right to be the sole determining party as to which vendor is awarded this project. The Mexico Public School District will select the lowest and best proposal that will fulfill the requirements set forth by this RFP.
  • Should the vendor take exception to any terms, conditions, or specifications stated herein, such exception must be so stated in writing on company letterhead and submitted prior to the RFP opening to Dana Hunt.
  • Written exceptions may or may not be honored by the Mexico Public School District. By quoting on this proposal, the vendor agrees to all the contents of this RFP.
  • It is the intention of the Mexico Public School District, to provide an equal opportunity to all vendors that comply with the requirements set forth by the Mexico Public School District.
  • All factors will be considered in evaluating each RFP including, but not limited to; price, equipment, references in the school industry, past performances, prior experience or any history with the Mexico Public School District, and the degree in which all specifications will meet or exceed the requirements and other reasonable criteria.

2.  RFP Requirements:

RFP Due Date:                
December 9, 2021, by 1:00 pm CST
Attn: Bethany Collins
Re: Summer 2022 Laptops
2101 Lakeview Road 
Mexico, MO 65265

  • Sealed proposals are due on December 9, 2021, at 1:00 pm CST by mail or delivered in person. Late proposals will remain unopened and mailed back.
  • The RFP should be marked with “Summer 2022 Laptops”.
  • All opened RFP’s will remain open and valid and subject to acceptance for ninety to one hundred and twenty (90-120) days after the opening date. The Mexico Public School District reserves the right to require all companies to extend a valid date in writing.
  • If using a subcontractor please provide a scope of work for them.
  • All subcontracted work is to be guaranteed by the responder.
  • Bid information will go to the Mexico Public School Board of Education for approval at the December 21st board meeting.  Vendors may inquire via email after December 21st as to the awarding of the bid.
  • This RFP will incorporate a bid assessment for the bid proposals submitted.
  • Bid #1

    • Laptops (Minimum Quantity: 205)
    •  HP ProBook 455 G8 (P/N: 4J226UT#ABA)
    •  Win 10 Pro 64-Bit
    • 15.6" Screen
    • Ryzen 7 5800U / 1.9 GH
    • Radeon Graphics
    • 16 GB Memory
    • SSD 512 GB
    • 3 Year Warranty, HP Care Pack

If you have any questions please email me, Dana Hunt, at dhunt@mexico.k12.mo.us before Friday, December 3rd, 2021.